Notarized Odometer Statement Template

Notarized Odometer Statement: Usage Instruction

After completing the Notarized Odometer Statement form, you will need to submit it along with any required documents as part of the vehicle sale or registration process. Ensure that all information is accurate, as discrepancies may cause issues later.

1. Begin by writing your name in the blank space where it says "I, ____________________________".
2. Identify your state by filling in the appropriate state name where it says "the state of ______________________".
3. Next, provide your county's name in the line that states "in the county of _________________".
4. Fill in the mileage of the vehicle in the space for "_______________ (miles)".
5. Enter the year of the vehicle in the indicated blank for "this__________ (year)".
6. Write the make of the vehicle in the blank for "________________ (make)".
7. Provide the model of the vehicle in the corresponding space for "_________________ (model)".
8. Fill in the Vehicle Identification Number (VIN) in the blank for "_____________________________ (VIN)".
9. List the name of the vehicle's owner under "belonging to ____________________________".
10. Write the date on which the statement is completed in the format "______ day of _____________, 2015".
11. The registered owner must sign in the space labeled "______________________________, owner".
12. Next, write the date again next to "Date S E ___________________".
13. As the Notary Public, you need to sign the space "______________________________ Notary Public".
14. Lastly, fill in the expiration date of your commission in the line that says "My commission expires on ____________________".

1. What is a Notarized Odometer Statement form?

   A Notarized Odometer Statement is a legal document used to verify the mileage of a vehicle at the time of sale. It includes the vehicle's identifying information, such as the make, model, year, and VIN, as well as the current mileage. This form requires the signature of a notary public, ensuring the information provided is verified and legitimate.

2. Why is a Notarized Odometer Statement necessary?

   This statement is important to prevent odometer fraud, which can occur when a seller misrepresents the actual mileage of a vehicle. The notarization process adds an extra layer of credibility, as a notary public verifies the identity of the person providing the information and the accuracy of the disclosed mileage.

3. Who needs to complete the Notarized Odometer Statement?

   The seller of the vehicle is typically required to complete the Notarized Odometer Statement. The document must be signed in the presence of a notary public. In some jurisdictions, the buyer may also need to sign the document to acknowledge the mileage disclosure.

4. What information is included in the Notarized Odometer Statement?

   The form captures several details, including:

   • The name of the notary public
   • The state and county where notarization takes place
   • The current mileage of the vehicle
   • The vehicle's year, make, model, and VIN
   • The name of the vehicle owner
   • The date of notarization
5. How do I find a notary public to notarize the statement?

   Notaries public can often be found at banks, law offices, and during specific public service hours in community centers. Additionally, many mobile notaries will travel to your location. It is advisable to contact the notary in advance to ensure that they can assist with the document.

6. Is there a fee associated with notarizing the Odometer Statement?

   Yes, most notaries charge a fee for their services. The fee varies based on location and the complexity of the transaction. It's recommended to inquire about the fee beforehand so that you are prepared for any costs incurred.

7. What should I do with the Notarized Odometer Statement after it is completed?

   A completed and notarized Odometer Statement should be kept with the vehicle's documentation. It may be required during the vehicle registration process or for potential future reference to confirm the vehicle's mileage at the time of sale.

Completing the Notarized Odometer Statement form is an important step in vehicle transactions. However, many individuals make common mistakes that can lead to confusion or even delays. Awareness of these pitfalls can help ensure the form is filled out correctly. One frequent mistake is leaving the vehicle's VIN (Vehicle Identification Number) blank. This critical piece of information uniquely identifies the vehicle and wrong or missing data can create legal issues.

Another common error involves not verifying the mileage before filling in the space for miles. Inaccurate mileage not only affects the sale price but can also lead to disputes down the line. Ensure that the mileage reflects the actual reading from the odometer at the time of the sale. Similarly, people often forget to include the year of the vehicle. This omission can lead to confusion, especially if the vehicle is similar to other models from different years.

Some individuals do not properly fill out their information, particularly the owner's name and the notary's signature section. It is essential that names are spelled correctly and that both parties understand how to verify identity. Leaving sections blank, especially the date or county, can render the document invalid. Therefore, double-checking every field is crucial.

Additionally, notary services must be utilized correctly. Some people fail to schedule time with a notary before submitting the form. This may lead to unnecessary delays or complications if the form is improperly notarized, or worse, not notarized at all. Furthermore, forgetting to write down the notary commission expiration date can cause issues since this information is necessary for the document’s validity.

Lastly, individuals sometimes neglect to keep a copy of the completed form for their records. Holding onto a copy can provide peace of mind and serve as proof of the odometer reading at the time of the sale. Being aware of these common mistakes can ensure the Notarized Odometer Statement form is filled out correctly, helping to facilitate a smooth transaction.

When completing a vehicle transaction, several important forms often accompany the Notarized Odometer Statement. Each document serves a specific purpose, ensuring a smooth and compliant process. Below is a list of common forms used alongside the Odometer Statement.

• Bill of Sale: This document serves as a receipt for the transaction, detailing the buyer, seller, vehicle description, and sale price. It establishes ownership transfer and can be useful for both parties involved.
• Title Application: When a vehicle changes ownership, the new owner usually must fill out a title application. This document initiates the process of getting a new title in the buyer's name, ensuring they are recognized as the legal owner.
• Title Transfer Form: This form is typically required to officially transfer the title from the seller to the buyer. It includes information about both parties and the vehicle, confirming the change of ownership.
• Emissions Test Certificate: In many states, a vehicle must pass an emissions test before it can be registered. This certificate verifies that the vehicle meets state environmental standards and is often required for the sale or transfer.
• Power of Attorney (POA): When the owner cannot be present to sign documents, a POA can allow someone else to act on their behalf. This form enables the designated person to complete necessary transactions related to vehicle ownership.
• Vehicle Registration Form: After purchasing a vehicle, the new owner needs to register it with the state. This form provides essential details about the vehicle and the owner, allowing for proper registration.

These forms work together with the Notarized Odometer Statement to facilitate the sale and ensure that all legal requirements are met. Having the right documents ready can simplify the process and help avoid potential issues down the line.

• Vehicle Bill of Sale: A document that records the sale of a vehicle, including odometer readings to disclose the mileage at the time of sale.
• Title Certificate: Provides information about vehicle ownership and mileage, which must be accurate to avoid fraud.
• Odometer Disclosure Statement: A form that verifies the mileage on a vehicle at the time of sale, used to protect against mileage fraud.
• Affidavit of Odometer Reading: A sworn statement confirming the vehicle's mileage, typically required when the title does not contain the odometer reading.
• Transfer of Title Form: A document used to transfer vehicle ownership that may include a section for stating the current odometer reading.
• Notarized Vehicle Release Form: This form is signed in the presence of a notary and may include mileage information, especially when releasing a lien.
• Mileage Certification Form: A form that certifies the mileage of a vehicle, often required by lenders or state agencies during the purchase process.
• Vehicle Inspection Report: Includes various vehicle details, potentially including odometer readings, to provide assurance on its condition.
• State DMV Odometer Statement: Some states require their own version of an odometer statement for vehicle registration or titling purposes.
• Insurance Declaration Page: This document may include the vehicle's mileage as part of the details required by an insurance company.

When filling out the Notarized Odometer Statement form, it's important to follow certain guidelines to ensure that the process goes smoothly. Consider the following do's and don'ts:

• Do fill in all required fields accurately.
• Don't leave any fields blank, as this may delay the notarization process.
• Do verify the vehicle identification number (VIN) carefully.
• Don't use incorrect or outdated vehicle information.
• Do provide the correct mileage reading at the time of signing.
• Don't make any alterations to the form once it has been signed.
• Do have a valid form of identification when you go to the notary.
• Don't assume the notary will find your identification for you.
• Do include the date of signing in the appropriate section.
• Don't forget to finalize the document with the notary's seal and signature.

When dealing with the Notarized Odometer Statement form, several misconceptions can arise. These misunderstandings may lead to confusion for individuals seeking to correctly complete or utilize this important document. Here are four common misconceptions:

1. The Notarized Odometer Statement is only necessary for sales between private parties. Many believe this form is exclusively needed for private transactions. However, it is often required in dealership sales as well, to ensure a clear and verifiable record of the vehicle's mileage.
2. All states have the same requirements for notarizing the Odometer Statement. In reality, each state may have differing regulations regarding the use and notarization of this statement. Familiarity with local laws is crucial for compliance and to avoid potential legal issues.
3. A Notary Public is required to witness the mileage at the time of signing. While a Notary Public must verify the identity of the signer, they do not necessarily need to witness the vehicle’s mileage. They can base their notarization on documents already presented, as long as the mileage is accurately reported.
4. The Odometer Statement can be completed after a vehicle sale is finalized. This notion is incorrect. The statement should be filled out and notarized at the time of the transaction to accurately reflect the mileage. Completing it afterwards may lead to discrepancies and issues down the line.

Understanding these misconceptions can help individuals navigate the processes involved with vehicle sales and ensure all documentation is handled correctly.

Filling out the Notarized Odometer Statement form is an important process in the transfer of vehicle ownership. Here are some key takeaways to keep in mind:

• Accuracy is Crucial: Ensure all information is filled out correctly, especially the mileage, vehicle identification number (VIN), and ownership details.
• Notarization Requirement: The form must be notarized to be considered valid. This means you need to sign in front of a notary public who can authenticate the document.
• Verification of Identity: Be prepared to present valid identification to the notary. They must confirm that you are the individual making the statement.
• Proper Date and Year: Make sure to provide the correct date of the transaction and the year of the vehicle. An incorrect entry can lead to legal complications.
• Keep a Copy: After completion and notarization, retain a copy of the form for your records. This can serve as proof of disclosure in future transactions.