Da 2166 9 1 Template

Da 2166 9 1: Usage Instruction

Filling out the DA Form 2166-9-1 is an essential process for evaluating the performance of Non-Commissioned Officers (NCOs). This form ensures that all necessary information is documented, allowing for a comprehensive and fair assessment. After completing the form, the necessary documentation will be submitted for review. Follow the steps below to accurately fill out the form.

1. Part I - Administrative Data: Start by entering the administrative data.
2. Write the rated NCO's full name (last, first, middle initial).
3. Provide the Social Security Number or Department of Defense ID Number.
4. Include the rank of the rated NCO.
5. Write the date the NCO attained that rank.
6. Enter the Primary Military Occupational Specialty Code (PMOSC).
7. Document the unit, organization, station, ZIP code or APO, and major command.
8. Fill in the status code.
9. Include the Unit Identification Code (UIC).
10. Indicate the reason for submission.
11. Enter the period covered by the evaluation (from and through dates).
12. Specify the number of rated months.
13. Document any non-rated codes.
14. Indicate the number of enclosures.
15. Provide the rated NCO's email address (must be .gov or .mil).

16. Part II - Authentication: Fill out the authentication section.
17. Enter the name of the rater (last, first, middle initial).
18. Provide the rater's Social Security Number or Department of Defense ID Number.
19. Obtain the rater's signature and date.
20. Document the rater's rank, PMOSC/branch, and organization duty assignment.
21. Add the rater's email address (must be .gov or .mil).
22. Complete the same steps for the senior rater.
23. Enter the name of the supplementary reviewer, if applicable.
24. Document whether a supplementary review is required.
25. Provide any comments from the supplementary reviewer.
26. Collect the signature and date from the supplementary reviewer.

27. Part III - Duty Description: Describe the rated NCO’s duties.
28. State the principal duty title.
29. Document the duty PMOSC.
30. List daily duties and scope: Include responsibilities regarding people, equipment, and resources.
31. Identify areas of special emphasis.
32. Detail any appointed duties.

33. Part IV - Performance Evaluation: Evaluate various competencies.
34. Record the APFT results (pass/fail/profile) and date.
35. Document height and weight; mark if within standards.
36. In each competency section—character, presence, intellect, leads, develops, achieves—indicate whether the NCO met standards and provide comments.
37. Add comments for overall performance evaluation.

40. Part V - Senior Rater Overall Potential: Assess the potential of the rated NCO.
41. Select a box that represents the NCO's potential compared to others you have rated.
42. Provide comments about the rated NCO’s potential.
43. List two successive assignments and one broadening assignment over the past 3-5 years.

Once all sections have been completed, ensure that all necessary signatures are obtained, and review all entries for accuracy before submission. This thoroughness helps maintain the integrity of the evaluation process.

1. What is the purpose of the DA 2166 9 1 form?

   The DA 2166 9 1 form serves as the Noncommissioned Officer Evaluation Report (NCOER) specifically for Sergeants (SGT). Its primary purpose is to document and evaluate the performance and potential of NCOs. Using this form facilitates honest feedback regarding various aspects of an NCO's duties, professionalism, and overall capabilities within their specified roles.

2. Who fills out the DA 2166 9 1 form?

   The form is completed by the rated NCO’s direct rater and a senior rater. The rater, typically a superior officer, assesses the rated NCO’s performance, while the senior rater appraises the NCO's potential in comparison to others in the same grade. Additionally, the rated NCO must sign the form, indicating that they acknowledge the accuracy of the administrative data and the review of their evaluation.

3. What information is required in Part I of the form?

   Part I demands basic administrative data including:

   • Name (Last, First, Middle Initial)
   • Social Security Number (or Department of Defense Identification Number)
   • Rank and Date of Rank
   • Unit, Organization, Station, and ZIP Code
   • Reason for Submission and Period Covered
   • Rated NCO's email address

   This information is essential as it outlines the demographics and evaluation period for the NCO being rated.

4. What are some of the main evaluation criteria included in the DA 2166 9 1?

   The form evaluates multiple critical attributes of performance. Some of the main criteria include:

   • Character: Adherence to Army Values and overall discipline.
   • Presence: Military and professional bearing, fitness, and confidence.
   • Intellect: Sound judgment and innovation in problem-solving.
   • Leads: Ability to lead others and communicate effectively.
   • Develops: Creating positive environments and fostering growth.
   • Achieves: Overall results and accomplishments.

   These evaluation criteria help outline the rated NCO’s strengths and areas for improvement, providing a comprehensive review of their capabilities.

Filling out the DA 2166-9-1 form can be a straightforward task, but many individuals make common mistakes that could delay processing or impact evaluations. One frequent error is **incorrectly entering names**. The form requires the name format of Last, First, Middle Initial. Missing or misplacing even a single letter can lead to complications. Double-checking spelling is vital for ensuring clarity.

Another mistake revolves around the **Social Security Number (SSN) or DOD ID No.** People often enter an incorrect number or fail to provide one entirely. This oversight can hamper verification processes and cause unnecessary delays. Maintaining accuracy in this section is crucial.

People also tend to overlook the **Rank and Date of Rank** fields. Misstating rank can lead to significant misunderstandings in evaluations. Always ensure that these details match what is reflected in official military records.

Additionally, there is often confusion about the **Period Covered** section. Some individuals fail to clearly indicate the start and end dates. Ambiguities in this area can make it challenging for evaluators to assess an individual’s performance adequately.

The **Email address** field is sometimes filled out incorrectly as well. It's important to ensure the email addresses provided are valid and end with **.gov or .mil**. An invalid address may prevent communication regarding evaluations and feedback.

Lastly, individuals commonly neglect to **sign and date** their submission correctly. While it may seem minor, missing signatures can lead to a return of the form for corrections. Both the rater's and rated NCO's signatures are necessary for the form to be processed smoothly.

Awareness of these common errors can make a significant difference in the accuracy and timeliness of submitting the DA 2166-9-1 form. Taking a few moments to review these areas can prevent headaches down the road.

The DA Form 2166-9-1 is a critical document for evaluating the performance of Non-Commissioned Officers (NCOs) in the U.S. Army. Several other forms and documents typically accompany this evaluation to ensure a thorough review process. Below is a list of these related documents.

• DA Form 5700: This form records the Army Physical Fitness Test (APFT) results. It is used to assess the physical readiness of soldiers and is often referenced in performance evaluations.
• DA Form 4856: This is a development counseling form. It documents counseling sessions between supervisors and soldiers, addressing performance, potential, and career development.
• DA Form 1059: This form is used to report academic achievements during military education. It provides evidence of a soldier's educational progress and skills acquired through training courses.
• DA Form 2823: This is a sworn statement form. It captures firsthand accounts of events that may affect a soldier’s evaluation or conduct. This document serves as crucial evidence in performance-related issues.
• DA Form 67-10: This is used for the Officer Evaluation Report (OER). Although it focuses on officers, it helps establish a standard evaluation system within the military environment, referencing NCO interactions and leadership effects.

These documents collectively support the evaluation process and contribute to a comprehensive understanding of an NCO's performance and potential for growth within the Army.

The DA Form 2166-9-1 is a critical document used for evaluating non-commissioned officers (NCOs) in the U.S. Army. Several other forms and documents serve similar purposes, aiding in performance evaluations, documentation of service, and ensuring accountability within military ranks. Here are seven documents similar to the DA Form 2166-9-1:

• DA Form 67-10-1: This form is the officer evaluation report used for company grade officers. Like the DA Form 2166-9-1, it assesses performance over a specified period and requires authentication by a rater and senior rater. It provides a structured way to evaluate leadership and potential within the officer ranks.
• DA Form 1059: This document is used for training evaluations in the Army. Much like the NCO evaluation report, it summarizes the performance and achievements of soldiers during formal training courses, reflecting individual contributions and learning outcomes.
• DA Form 7454: Known as the Non-Commissioned Officer Evaluation Report Support Form, this provides counselors and evaluators with a space to document input throughout the rating period. It parallels the DA 2166-9-1 by emphasizing continuous feedback and subject matter for future evaluations.
• DA Form 2166-9: This is the broader evaluation form for NCOs that encompasses the evaluation of sergeants through sergeant majors. It shares a similar evaluation framework to the DA Form 2166-9-1, detailing performance and leadership effectiveness.
• DA Form 2-1: This form is a personnel record used to maintain an overview of a soldier’s career history, including their assignments and evaluations. It parallels the DA Form 2166-9-1 by compiling essential data that impacts performance assessments and promotion considerations.
• DA Form 160: This report is for the assessment of officer candidates during their evaluation of services. Similar to NCO performance evaluations, it plays a role in determining the readiness and suitability of potential officers for commissioned service.
• DA Form 4187: Used for requests for personnel actions such as reassignments and promotions, this form affects evaluations indirectly. Like the DA Form 2166-9-1, it requires proper authentication and can impact an NCO’s career trajectory through its influence on their record.

Understanding these forms and their similarities can help in navigating the evaluation process within the Army. Each document contributes to a comprehensive picture of a soldier’s performance, ultimately guiding career development and opportunities within the military structure.

When filling out the DA 2166 9 1 form, certain practices can facilitate a more accurate and effective evaluation process. Here are five things to keep in mind:

• Do ensure accuracy in personal information. Verify that names, ranks, and identification numbers are correct to prevent administrative errors.
• Do provide clear descriptions of duties and responsibilities. Clearly articulate the principal duty title, daily duties, and any areas of special emphasis to give a complete picture of the rated NCO's role.
• Do keep your comments professional and constructive. Use specific examples to illustrate performance, focusing on adherence to Army values and overall professional conduct.
• Do make sure to include required signatures. Gather all necessary signatures from rater, senior rater, and supplementary reviewers to validate the evaluation.
• Do review the completed form before submission. Take time to ensure all sections are filled out and that no information is missing.

Conversely, there are practices that should be avoided to enhance the integrity of this process:

• Don’t rush through the form. Taking time to carefully fill out each section can prevent mistakes and omissions.
• Don’t use vague language. Ambiguous phrasing can lead to misunderstandings about the rated NCO's performance.
• Don’t omit any required information. Missing data can result in delays or complications in the evaluation process.
• Don’t forget to follow privacy guidelines. Be aware of and respect confidentiality concerning the rated NCO’s personal information.
• Don’t hesitate to seek clarification. If unsure about any aspect of the form, reach out for assistance rather than making assumptions.

Misconceptions about the DA 2166 9 1 form can lead to confusion during the evaluation process. Here are four common misconceptions clarified:

• Myth 1: The rated NCO must agree with the report.

In reality, the signature of the rated NCO indicates that they have reviewed the completed report and verified the administrative data for accuracy. It does not imply agreement or disagreement with the assessments made.

• Myth 2: Only the rater conducts evaluations.

Both the rater and senior rater contribute to the evaluation process. The senior rater provides an additional layer of oversight and assessment, making their role just as crucial in grading the NCO's potential.

• Myth 3: All NCOs are evaluated using the same criteria.

While there are basic evaluation standards, the DA 2166 9 1 form allows for customization based on specific duties and responsibilities. Each NCO’s performance is assessed against their unique set of duties and expectations.

• Myth 4: Counseling dates are optional.

Counseling dates on the form are an important part of the evaluation process. They confirm that the rated NCO has received the necessary feedback regarding their performance at various points, which is essential for their professional development.

• Complete All Fields: Ensure that all sections of the DA 2166-9-1 form are filled out accurately. Missing information may delay evaluations or impact outcomes.
• Provide Detailed Duty Descriptions: In Part III, clearly outline daily duties and areas of emphasis. This helps evaluators understand the scope of responsibilities.
• Accuracy Is Crucial: Review the administrative data in Part I thoroughly. Errors can lead to significant misunderstandings in evaluations.
• Signatures Matter: Ensure that all relevant parties sign the form, including the rated NCO's acknowledgment. This confirms that they are aware of the contents of the report.
• Understand the Evaluation Criteria: Familiarize yourself with the sections assessing professionalism, attributes, and competencies. This knowledge can guide the rater in providing constructive assessments.
• Seek Clarity on the Appeals Process: The rated NCO should be aware of how to initiate an appeal if necessary. Understanding this procedure is crucial in handling disagreements with evaluations.