Da 1380 Template

Da 1380: Usage Instruction

Filling out the DA Form 1380 is essential for properly documenting an individual’s Reserve duty training. Following these steps will ensure that all necessary information is accurately reported and submitted on time. Completing this form correctly helps maintain the integrity of service records and assists in tracking earned retirement points.

1. Item 1: Date - Enter the date when you are filling out the form.
2. Item 2: Reporting Agency - Provide the name of your reporting agency, including the ZIP code.
3. Item 3: Anniversary Year Ending Date - Fill in the anniversary year ending date in MM/DD format.
4. Item 4: Records Manager - Specify the complete designation and address of the records manager for the Soldier’s records, along with the ZIP code.
5. Item 5: Last Name, First Name, Middle Initial - Enter the Soldier's full name (last, first, middle initial).
6. Item 6: Grade - Fill in the Soldier’s grade.
7. Item 7: Branch - Enter the Soldier’s branch of service.
8. Item 8: Assigned Organization - Specify the individual’s assigned organization, if different from the office address.
9. Item 9: Type of Duty - Check the appropriate box for the type of duty performed. Then provide further details as follows:
• Column a: Enter the day, month, and year for each duty day.
• Column b: Enter the total hours of duty performed each day.
• Column c: Indicate the Paid (P) or Non-Paid (N) code and the correlating retirement points (e.g., P-1, N-2).
• Column d: Provide the location and a brief description of the duties, training, or instruction performed.
10. Item 10: Officer's Information - Type in the name, grade, and position of the officer who verifies the duties performed.
11. Item 11: Officer’s Signature - The verifying officer must sign the form.
12. Item 12: Records Manager's Section - For the records manager of the Soldier’s records, indicate whether the data was submitted or if it is not applicable.

After completing these steps, ensure that the form is submitted to the appropriate personnel within your unit. This will facilitate the processing of retirement points and verification of duties performed, ensuring that the Soldier's record is up-to-date and accurately reflects their service activities.

1. What is the purpose of the DA Form 1380?

   The DA Form 1380 serves as a record of individual performance of reserve duty training for Army reserve soldiers. It documents the type and amount of training or duties performed, along with the authorization for such activities.

2. When should the DA Form 1380 be prepared?

   The form should be prepared by the last day of each duty month. It is used to report non-paid inactive duty training (IDT) and to submit approved training activities outside the regular battle assembly schedule.

3. Who is responsible for preparing the DA Form 1380?

   Various individuals are involved in preparing the form depending on the context. For example, the chief of the proponent agency prepares it for approved training projects, while the commanding officer is responsible for training in an attached status.

4. What information needs to be included in the DA Form 1380?

   Important pieces of information include the soldier's name, grade, branch, type of duty performed, dates of training, hours worked, location, and a signature from the verifying officer. Each item must be filled out according to specified guidelines.

5. How are retirement points calculated using the DA Form 1380?

   Retirement points are calculated based on hours worked, with specific codes indicating whether the duty was paid or non-paid. For instance, a "P-1" code signifies four paid hours, while "N-1" indicates a two-hour non-paid period.

6. What should be done after validating the DA Form 1380?

   After validation by DFAS for paid duties or AHRC for non-paid duties, the unit must annotate the form accordingly. It should then be filed and submitted to the soldier's official records through the Army Military Human Resource Record (AMHRR).

7. Are there exceptions to retirement point eligibility?

   Yes, there are exceptions for certain activities like funeral honors and preauthorized conferences, where soldiers may receive one retirement point for each day performed, regardless of the usual hour requirements.

8. What happens if the DA Form 1380 is not submitted on time?

   Failure to submit the form by the end of the duty month may result in delayed processing of retirement points, which could affect a soldier's overall retirement benefits and records.

9. What guidelines should be followed for item completion on the DA Form 1380?

   Each item, particularly those concerning duty dates, locations, and descriptions, must follow specified formats in the instructions. It is critical to provide accurate information to ensure proper recording.

10. Where can I find the authority for the duties reported in the DA Form 1380?

    The authority for the reported duties can be found in Table 2-3 of AR 140-185. It specifies the conditions under which various types of training can be documented using the DA Form 1380.

When filling out the DA Form 1380, individuals often encounter common mistakes that can delay processing and create confusion. One major error is failing to include complete and accurate information. Particularly, missing details in sections such as the reporting agency address or the records manager’s address can result in delays in submissions. Ensure that all addresses are current and include ZIP codes, as this is critical for proper routing of documents.

Another frequent mistake involves checking the wrong box in Item 9, which indicates the type of duties performed. Each option, whether “Equivalent,” “Suitable,” or “Other,” is designed to capture specific types of training. If an inappropriate box is selected, it can lead to improper categorization, potentially affecting pay or retirement points. It’s crucial to carefully assess the type of duty performed before making a selection.

Inaccuracy can also occur in reporting hours worked. Many individuals accidentally overestimate or underestimate the hours in column b. It is essential to refer to the guidelines in Table 2-3 of AR 140-185 for accurate hour entries. Misreporting these hours could not only lead to discrepancies in pay but may also impact retirement point accrual.

Finally, neglecting to secure a signature from the appropriate officer is a critical mistake. In Item 11, the officer responsible for verifying the duty performance must provide their signature. Failure to obtain this signature often results in the form being deemed incomplete. Timely submission of the completed form is vital, so confirming all required signatures before submission can expedite the processing of the DA Form 1380.

When completing the DA 1380 form, several other documents are often needed to provide a complete and accurate record of military training and duties. Each of these forms plays a vital role in ensuring proper administration and payment for service members.

• DA Form 1059: This form is used to record the completion of military training courses. It provides official documentation of the training a soldier has completed, including course content and the soldier's performance.
• DA Form 2-1: The Personnel Qualification Record, known as DA Form 2-1, contains the soldier's personal information, qualifications, and duty assignments. It serves as a comprehensive record of an individual's military career.
• DD Form 214: The Certificate of Release or Discharge from Active Duty, commonly referred to as the DD Form 214, is issued upon a service member's retirement, discharge, or release from active duty. This document provides essential details about the service member's military history.
• DA Form 2028: This form is used for requesting an application for the revision or correction of errors in official forms within soldier records. It ensures accuracy in maintaining personnel files, which is critical for proper documentation.

These documents work in tandem with the DA 1380 to ensure a comprehensive record of military performance and training. Ensuring that all pertinent forms are accurately filled and submitted is crucial for maintaining the integrity of service member records.

The DA 1380 form is an important document used to record the individual performances of soldiers during reserve duty training. Several other military and administrative forms share similar functions, often aimed at documenting training, service, or organizational activities. Below are seven forms that are comparable to the DA 1380 form, along with explanations of their similarities.

• DA Form 1059: This form serves as an academic evaluation report for soldiers who complete training courses. Like the DA 1380, it documents individual performance and participation in training but focuses more on educational achievements.
• DA Form 4187: Known as the Personnel Action Form, this document facilitates various personnel actions, including requests for training or duty changes. It, too, records essential information regarding a soldier's activities, similar to how the DA 1380 records training duties.
• DA Form 1384: This form provides a record of an individual's Active Duty for Training (ADT). Like the DA 1380, it captures specific details about duty dates and types but is specifically geared towards Active Duty obligations.
• DA Form 1966: The General Applicant Record form tracks the recruitment and accession of individuals into military service. Similar to the DA 1380, it maintains a record of service, though it is focused on the initial stages of a soldier's career.
• DD Form 214: This is the certificate of release or discharge from active duty. While it serves a different function—providing a summary of a service member’s active duty service—it also contains information about training and duty performance.
• DA Form 3349: This form pertains to a soldier’s physical profile and is used to record any limitations affecting duty. It complements the DA 1380 by providing insights into a soldier’s capabilities during training activities.
• AR 350-1: While not a form but a regulation, it outlines the Army's training strategy and responsibilities. Like the DA 1380, it is essential for understanding training requirements and the performance evaluation of service members.

When filling out the DA Form 1380, it's essential to approach the process with care and attention to detail. Below is a list of helpful do's and don'ts that can guide you through successfully completing this important document.

• Do: Prepare the DA Form 1380 by the last day of each duty month to ensure timely submission.
• Do: Complete relevant sections clearly, including the name, grade, and organization of the individual submitting the form.
• Do: Verify all entries against supporting documentation to ensure accuracy.
• Do: Submit the form to the appropriate records manager for processing after it has been signed.

• Don't: Leave any section blank unless explicitly stated; all required information must be completed.
• Don't: Use vague descriptions for duties performed; be specific to avoid confusion.
• Don't: Exceed the submission deadlines; timely submission is crucial for proper processing.
• Don't: Forget to include your signature and the signature of the verifying officer—this step is vital for validation.

By following these guidelines, you can ensure a smoother experience when completing and submitting the DA Form 1380, ultimately helping to secure your records accurately. Your attention to detail matters significantly in this process.

• Misconception 1: The DA Form 1380 is only for active duty soldiers.

This form is specifically designed for Army Reserve soldiers, documenting their performance during inactive duty training.

• Misconception 2: The DA Form 1380 must be submitted immediately after training.

It should be prepared by the last day of each duty month to ensure proper reporting and processing.

• Misconception 3: Only the soldier can fill out the entire form.

Different sections of the form may be completed by officers or designated representatives based on the type of training.

• Misconception 4: The form is not necessary if the training is unpaid.

Both paid and unpaid training must be reported using the DA Form 1380 to ensure accurate retirement point credits.

• Misconception 5: The DA Form 1380 is only for certain types of training.

This form covers various duties, including equivalent duties, special training events, and professional meetings.

• Misconception 6: Errors on the form can be corrected after submission without consequences.

Corrections need to be made as soon as they are discovered to avoid issues with retirement points and pay.

• Misconception 7: There is no need to keep a copy of the DA Form 1380.

Soldiers and units should maintain copies for their records to ensure accountability and validate training hours.

• Misconception 8: The DA Form 1380 has to be submitted to multiple agencies.

The form should be submitted to either the appropriate pay channel or the Army Human Resources Command, not both.

• Misconception 9: The DA Form 1380 is only relevant for retirement points.

It also plays a key role in documenting training for pay and military records.

• Misconception 10: Officers do not need to sign the form.

The signature of an officer who verifies the duties is required to validate the training reported on the form.

1. Timely Submission: Complete and submit the DA Form 1380 by the last day of each duty month. This ensures that records are accounted for correctly and on time.

2. Accurate Details: Fill in all necessary details accurately, including dates, hours, and descriptions of the duties performed. Incorrect information can lead to issues with pay and retirement points.

3. Appropriate Authorizations: Refer to AR 140-185 for the proper guidelines on documenting training. Citing the correct authorization is crucial when indicating the type of duty performed.

4. Signatures Required: Ensure that the form is signed by the appropriate officer who can verify the duties performed. This step is key for the processing of the form.

5. Filing and Record Keeping: After validation, file the DA Form 1380 according to AR 25-400-2 and submit it to the Soldier’s records in the AMHRR (iPERMS) to maintain a complete record.